BC HORSESHOE ASSOCIATION – EXECUTIVE MEETING

CENTRAL PARK HORSESHOE CLUB – SUNDAY MARCH13,2005

ATTENDING: PRESIDENT SAM TOMASEVIC

VICE PRESIDENT MARCEL PINETTE

TREASURER DICK HOPKINS

PAST PRESIDENT VINCE HERKEL

REGIONAL REPS: FRED ORMISTON, ROBIN DEGRAAF, EARLE GILLARD

ABSENT DUE TO ILLNESS: SECRETARY ANNIE RAYNER & ERNIE CONNOLLY

MEETING CALLED TO ORDER AT 10:35 AM BY PRESIDENT SAM TOMASEVIC

MOTION BY MARCEL PINETTE / FRED ORMISTON; THAT VINCE HERKEL BE APPOINTED AS THE RECORDING SECRETARY… CARRIED.

THE SECRETARY READ OUT THE MINUTES OF THE ANNUAL GENERAL MEETING HELD FRIDAY SEPTEMBER 3,2004. CORRECTIONS: THE MOTION THAT THE BALLOTS BE DESTROYED WAS MOVED BY VINCE HERKEL, NOT VINCE HOPKINS

MOTION BY VINCE HERKEL / MARCEL PINETTE; THAT THE READING OF THE AGM MINUTES AS CORRECTED BE PASSED… CARRIED.

BUSINESS FROM THE HORSESHOE CANADA AGM 2004; FRED ORMISTON OPENED A FLOOR DISCUSSION ABOUT THE TABLED MOTION: “ JUNIORS BE REIMBURSED IN CLASS AS TO WHERE EACH FINISHED IN THE TOP HALF.”

MOTION BY FRED ORMISTON / ROBIN DEGRAAF; THAT A LETTER BE SENT TO THE HORSESHOE CANADA EXECUTIVE ASKING FOR CLARIFICATION AS TO WHICH JUNIOR CLASSES WILL BE REIMBURSED; WHAT WILL THE MONEY BE USED FOR; WHAT ARE HORSESHOE CANADA’S INTENTIONS AS WILL THIS NOT BE SETTING A PRECEDENT… CARRIED.

CORRESPONDENCE;

PRINCE GEORGE HORSESHOE CLUB; FUNDING FOR THE WESTERN CLASSIC.

MOTION BY DICK HOPKINS / FRED ORMISTON; THAT THE PRINCE GEORGE HORSESHOE CLUB BE GIVEN $500.00 FUNDING FOR HOSTING THE WESTERN CANADA CLASSIC… CARRIED.

PENTICTON HORSESHOE CLUB; BC CHAMPIONSHIPS 2005; THE PENTICTON CLUB HAS MADE PREPARATIONS AND IS READY FOR THE 2005 BC CHAMPIONSHIPS, AND WILL HAVE 24 – 40’ COURTS AVAILABLE.

TONY RONDOW – NANAIMO HORSESHOE CLUB; SUGGESTION THAT THE PLAY OFF SYSTEM FOR THE BC CHAMPIONSHIPS & THE BC INTERNATIONAL BE CHANGED TO HAVE THE TOP 2 FINISHERS IN THE MEN’S, LADIES & ELDERS CLASSES PLAY OFF IN A BEST 2 OUT OF 3 GAMES TO DETERMINE THE CHAMPION. OPEN FLOOR DISCUSSION… PRESIDENT SAM STATED THAT THIS FORMAT WAS DROPPED BY THE CANADIANS AS THE PLAYERS IN THE CHAMPIONSHIP CLASSES DID NOT WANT IT ANYMORE AS THEY FELT THE WINNER OF THE ROUND ROBIN HAD EARNED THE RIGHT TO BE THE CHAMPION.

MOTION BY FRED ORMISTON / ROBIN DEGRAAF; THAT A LETTER BE SENT TO TONY RONDOW INFORMING HIM THAT HIS SUGGESTIONS WERE DISCUSSED AT LENGTH AND AT THIS TIME THE EXECUTIVE FELT THAT THE BCHA SHOULD CONTINUE TO CONFORM WITH THE HORSESHOE CANADA PLAY OFF FORMAT; THANK TONY FOR HIS LETTER … CARRIED.

NOVA SCOTIA HORSESHOE ASSOCIATION; RE – ADVERTISING IN THEIR PROGRAM FOR THE 2005 CANADIAN CHAMPIONSHIPS IN HALIFAX.

MOTION BY MARCEL PINETTE / FRED ORMISTON; THAT THE BCHA PURCHASE A FULL PAGE AD FOR $200.00, AND PRESIDENT SAM TO LOOK AFTER THE AD PARTICULARS… CARRIED.

NHPA – CARAVAN TO BAKERSFIELD FOR THE 2005 WORLD CHAMPIONSHIPS AND ANY SUGGESTIONS FOR A FLAG DESIGN FOR THE EVENT.

WINFIELD HORSESHOE CLUB; SENT PAYMENT FOR 26 CLUB MEMBERSHIPS SO FAR AND 3 PROVINCIAL MEMBERSHIPS.

FINANCIAL REPORT ; TREASURER DICK HOPKINS;

PRESENTED BUDGET FOR FISCAL 2005:

PROJECTED REVENUES: $ 29,425.00

PROJECTED EXPENSES: $ 29,640.00

PROJECTED DEFICIT: $ (- 215.00)

DICK NOTED THAT SOME OF THE EXPENDITURES ARE CONTINGENT ON GETTING THE FULL GAMING GRANT.

MOTION BY DICK HOPKINS / FRED ORMISTON; THAT THE BCHA BUDGET FOR FISCAL 2005 BE ACCEPTED AS PRESENTED… CARRIED.

GAMING GRANT APPLICATION; THIS YEARS GRANT REQUEST IS FOR $6100.00; THE BCHA RECEIVED $ 3600.00 LAST YEAR WITH $ 2692.00 STILL REMAINING, WHICH IS TO BE USED FOR THE UPCOMING NEWSLETTERS AND BC INTERNATONAL EXPENSES.

FINANCIAL STATEMENTS:

MOTION BY DICK HOPKINS / EARLE GILLARD; THAT THE FINANCIAL STATEMENTS SHOWING THE CURRENT FINANCIAL POSITION OF THE BCHA BE ACCEPTED AS PRESENTED… CARRIED.

RAFFLE DISBURSEMNETS FOR 2004:

TOTAL RAFFLE REVENUE: $ 2915.00

TOTAL RAFFLE EXPENSES: $ 1180.00

TOTAL NET REVENUE: $ 1735.00

RAFFLE DISBURSEMENTS 2004: 40% BC CHAMPIONSHIPS: $ 695.00

25% BC INTERNATIONAL: $ 435.00

20% TRAVEL FUND: $ 345.00

10% ADMINISTRATION $ 170.00

5% JUNIOR FUND: $ 90.00

TOTAL DISBURSEMENTS: $ 1735.00

MOTION BY DICK HOPKINS / ROBIN DEGRAAF; THAT THE RAFFLE DISBURSEMENTS BE ACCEPTED AS PRESENTED… CARRIED.

OPEN FLOOR DISCUSSION ABOUT BCHA CLUBS ENCOURAGING MORE OF THEIR MEMBERS TO PURCHASE THE RAFFLE TICKETS AS THE PRIZES ARE GOOD AND THE NET REVENUES GO DIRECTLY TO THE BCHA’S PROGRAMS AS OUTLINED ABOVE.

MOTION BY DICK HOPKINS / FRED ORMISTON; THAT THE LOTTERY RAFFLE LICENCE BE APPLIED FOR AND THE TICKETS FOR THE 2005 RAFFLE BE ORDERED… CARRIED.

BCHA INSURANCE PREMIUM FISCAL 2005: DICK REPORTED THAT THE BCHA INSURANCE PREMIUM FOR FISCAL 2005 SHOULD BE ABOUT THE SAME AS LAST YEAR ACCORDING TO OUR INSURANCE COMPANY. DICK ALSO NOTED THAT THE BCHA INSURANCE POLICY DOES NOT COVER SANCTIONED CLUB TOURNAMENTS FOR ANY LIQUOR RELATED ACCIDENTS EXCEPT AT THE BC CHAMPIONSHIPS AND THE BC INTERNATIONAL TOURNAMENTS. FOR REGULAR SANCTIONED CLUB TOURNAMENTS THE HOST CLUB CAN PURCHASE ADDITIONAL INSURANCE AND MUST HAVE A LIQUOR LICENCE.

MOTION BY DICK HOPKINS / MARCEL PINETTE; THAT THE BCHA CLUB INSURANCE PREMIUM REMAIN THE SAME AS LAST YEAR @ $ 100.00 PER CLUB … CARRIED.

REGIONAL REPORTS:

NORTH BY EARLE GILLARD: Our pits are still covered in snow and ice so not pitching any shoes.We are getting itchy feet tho. We want to try and double our membership this year. New president is Phil Erickson. One high school has booked a day for horseshoe pitching which is encouraging.a member -Lorne “Lefty” Rodonets passed away last fall.

In February , sent out letters to the northern clubs,then phoned all club contacts.Last week sent them a video on horseshoe pitching put out by Dave Loucks of NHPA.

Prince George club would like some contacts for horseshoes. They are hosting the Western Classic July 2 & 3,2005.Their old pitches will not be dismantled until the new ones are in place.

Dave Plemel is the new contact for Fort St.John. Gwen Loucks is recovering

nicely from heart surgery. Fred Bodaly is getting around and talking.

Haven’t heard from Bonnie Herrett of Williams Lake. Jeanette has a beef with the John Hassels program.

Fred Vinneau of Prince George passed away. The junior program is a go again this year. Fred complained of lack of dress code enforcement-i.e.no name on back of shirt.

INTERIOR / KOOTENAYS BY ERNIE CONNOLLY: (PRESENTED BY PRESIDENT SAM)

Winter is finally leaving us and we look forward to a new season. Nothing much has happened over the winter with the Clubs. A number of players have been under the weather and we hope they get well soon. Myself included with a bad case of shingles.

Penticton is working on the BC Championships and Winfield has things under control for the International. Penticton moved their May tournament to June due to other activities.

Russell Elliott has taken over Golden again.

Salmon Arm has expressed an interest in hosting the International.They are having a meeting next week to get the season started.

LOWER MAINLAND BY ROBIN DEGRAAF: Cloverdale has 20 members signed up already.Had a training session for computer,judging and scorekeeping and had a good turnout.

New President is Cheryl Degraff,and treasurer is Robin Degraaf. Pub night starts in April -meat draws,horseraces and lots of fun. Both Steve White and Norm Lebrun are doing better.

North Shore -Buster Buckle now in charge. No meeting as yet to elect Executive.

Central Park -new Treasurer is Elyse Brunelle.

Chilliwack -President -Oscar Hoyseth,Vice-Pres. -Leon Phillips , Secretary - Delphine Pinette ,

Treasurer Evelyn Zuberbier.

ISLAND / POWELL RIVER BY FRED ORMISTON: The Nanaimo Club is getting organized for the 2005 season. Local newspaper articles are helping to promote Horseshoe pitching at the Bowen Park facility.

The Port Alberni Dry Creek Club is working towards putting roofs over the pitches.They are adding 6 more pitches for a total of 18.Club members play Horseshoes at the facility year round. Dry Creek will host the Island Championships in June.

Ladysmith - installed new roofs over their pitches. The town donated $3000. worth of materials.Club members did the work, along with Corporate donations or other materials. Ladysmith will host the Horseshoes at the BC Senior Games. Stew Battie will be Tournament Director.

Victoria -Mens league has 18 teams of 5. Having an Irish Stew dinner for St.Patricks day.

Gordon Brooks had Hip surgery, Margaret Brooks had a heart attack.

Graham McIntosh and Gerry Cuthbert passed away.

The following is a letter to Fred Ormiston from Victoria President Munj Manhas dated March 3,2005

Dear Mr. Ormiston,

Thank you for considering the Victoria Horseshoe club for the BCHA meeting. I have no correspondence that has been forwarded to myself or the executive regarding the BCHA.

Regarding our Clubs Open House I would be more than happy to offer my assistance or suggestions to any club that is interested in our promotional advertising.

We believe that our club will be putting on the biggest promotional horseshoe event that our sport has ever seen. We have made 2000 flyers which will be delivered in our city by our Corporate sponsors Canada Post. We have formed partnerships with community groups and organizations so they will attend and help promote our clubs Open House, while putting a plug in for themselves to the community. It is a partnership that will open us up to a level of advertising that we can share at our events and hopefully our community partners events.

Attending will be the city of Victoria Police Department who will bring their community police cruiser for display on our lawns. The Victoria Shriners will bring their clowns who will make balloons for the kids.

Jack FM Radio station who will do live broadcasts and prize giveaways, Hired entertainment at a discounted rate to promote himself and us -Donny ”Elvis” James. Also the Victoria Hotrod Association was asked to attend and put about six vehicles on display to attract more visitors. Remember : every association or group that you invite will invite their friends and family and will hopefully invite your club to their events as well.

Every radio and TV station has been contacted. All newspapers in Victoria, as well the Parks guides now have us as a weekly in their agenda or scoreboard. It is suggested that a member in your club work on Public Relations and not be given any other duty than to promote your club. We were in the 3 newspapers [7 articles ] , a community television ad and are set up for a live radio station broadcast this month. Our members and executive have been pushing our club and that has been a large part of our success.

We have 10 new members for our spring league, 7 new corporate or business sponsors who will bear a team name in our summer leagues and have tripled our sponsors banner displays for our courts.

You can go as far as you are willing to go with your clubs promotional activities - I believe there is no limit for Victoria !!

Hope to see you in Victoria.

Regards

Munj Manhas -President of the Victoria Horseshoe Pitching Association

COMMITTEE REPORTS:

1].HALL OF FAME; FRED ORMISTON – THIS YEARS NOMINATIONS WILL BE FOR FEMALE PLAYER.

2] SUPPLIES AND JACKETS; MARCEL PINETTE – WILL LOOK AFTER ALL SUPPLY REQUESTS INCLUDING HORSESHOE ORDERS.

3.] SENIOR GAMES: VINCE HERKEL REPORTED THAT THIS NOW BCHA SANCTIONED BC SENIORS GAMES HORSESHOE TOURNAMENT WILL BE HELD AT THE LADYSMITH HORSESHOE CLUB FACILITY THIS AUGUST. CLUB PRESIDENT STEW BATTIE IS THE TOURNAMENT DIRECTOR. IT HAS COME TO OUR ATTENTION THAT SOME OF THE PLAY DOWNS ARE NOT TAKING PLACE AT BCHA SANCTIONED SITES EVEN THOUGH SANCTIONED FACILITIES ARE AVAILABLE IN THE SENIOR GAMES ZONES, AND ALSO THAT THE PLAY DOWNS ARE NOT BEING LOOKED AFTER BY BCHA SANCTIONED CLUBS WHICH ARE LOCATED IN THE BC SENIOR GAMES ZONES. THE LADYSMITH HORSESHOE CLUB WOULD LIKE TO RECOMMEND TO THE BCHA THAT IN FUTURE NEGOTIATIONS WITH THE BC SENIORS GAMES, FOR BCHA SANCTIONING OF THIS TOURNAMENT, THAT THE ABOVE PRE-REQUISITES BE PUT INTO PLACE WITH THE BC SENIORS GAMES.

4] 2005 TOURNAMENT SCHEDULE ; PRESIDENT SAM TOMASEVIC PRESENTED THE 2005 BCHA SANCTIONED TOURNAMENT SCHEDULE, WITH A FEW CHANGES WHICH SAM WILL LOOK AFTER POSTING ON THE WEB SITE.

5] CANADIAN TOURNAMENT; TAKING PLACE IN HALIFAX THIS SUMMER ON

AUGUST 10 – 13.

6] AIR MILES PROGRAM; PRESIDENT SAM REPORTED THAT WE HAVE 5156 AIR MILES SO FAR.

7] NEWSLETTER; PRESIDENT SAM REPORTED THAT HE WILL BE TALKING TO SOMEONE ABOUT TAKING OVER THIS TASK, LATEST ONE IS IN THE WORKS, SOON TO BE SENT OUT. SOME CLUB MEMBERS NOT HAPPY ABOUT HAVING PAID FOR 3 OR 4 ISSUES AND ONLY RECEIVING 1 OR 2. SAM WOULD LIKE TO ENCOURAGE MORE BCHA CLUBS AND MEMBERS TO SEND IN ANY SUBMISSIONS THEY MIGHT HAVE.

8] WEB SITE; PRESIDENT SAM REPORTED THAT HE IS TRYING TO KEEP IT UPDATED, SO PLEASE CONTACT HIM ABOUT ANY NECESSARY CHANGES OR ERRORS.

9] BC INTERNATIONAL; TO BE HELD IN WINFIELD MAY 21 & 22, 2005, AND WE WOULD LIKE TO ENCOURAGE OUR BCHA MEMBERS AND OUT OF PROVINCE HORSESHOE PLAYERS TO ATTEND AS CONSIDERABLE EFFORT AND RESOURCES ARE BEING PUT IN BY THE WINFIELD HORSESHOE CLUB AND THE BCHA.

10] BC CHAMPIONSHIPS; TO BE HELD IN PENTICTON SEPTEMBER 3 & 4, 2005, AND AS REPORTED EARLIER PREPARATIONS ARE UNDER WAY OR ALREADY IN PLACE.

PRESIDENT’S REPORT; SAM TOMASEVIC; I don’t have a lot to say. The winter has been long.The season will start soon and am looking forward to seeing everyone.

The tournament schedule has been finalized and is on the website. It will be included in the Newsletter and sent to all Clubs.

I am still working on finding a replacement for the newsletter, have a few people who have enquired ,and yes the newsletter will go out in a few weeks.We still owe the subscribers one from last year which will be sent out after the International , and then will send out subscription renewals.

Our Website is up to date as much as possible, if there are changes to Club Contacts -please send me the info.

The Western Classic is being held in Prince George this year. I hope we get a lot of players out to it. As a reminder [ and these are rules created by the Western Canada Classic committee ] that all games for all classes will be 40 shoes.

2006 BC INTERNATIONAL BIDS: WRITTEN BID RECEIVED FROM THE GREATER VICTORIA HORSESHOE CLUB. NO OTHER WRITTEN BIDS, THEREFORE VICTORIA IS HEREBY AWARDED

THE 2006 BC INTERNATIONAL, WHICH THEY INSURE WILL BE ANOTHER EXCELLENT TOURNAMENT FOR THE BCHA MEMBERS AND OUR INTERNATIONAL HORSESHOE FRIENDS.

2006 BC CHAMPIONSHIPS BIDS; WRITTEN BID RECEIVED FROM THE QUESNEL HORSESHOE. NO OTHER WRITTEN BIDS RECEIVED THEREFORE THE QUESNEL HORSESHOE CLUB HAS BEEN AWARDED THE 2006 BC CHAMPIONSHIPS, WHICH WILL BE A GREAT EXPERIENCE FOR THOSE ATTENDING.

OLD BUSINESS: DISCUSSION ABOUT LAST YEARS BC CHAMPIONSHIPS HELD AT WINFIELD, AS PLAYERS THAT PLAYED IN THE LATE EVENING WANTED THE PEGS WHITENED AND WERE TOLD THAT THERE WAS NO PAINT AVAILABLE; LOOSE PEGS SHOULD HAVE BEEN REPLACED BEFORE THE TOURNAMENT BEGAN OR IN BETWEEN GAMES, NOT DURING THE REGULAR PLAY OF THE GAMES. PROPER MAINTENANCE OF THE PITCHES MAKES THE TOURNAMENT RUN A WHOLE LOT SMOOTHER.

TRAVEL FUNDS FOR 2005: LETTERS TO GO OUT TO THE PROVINCIAL CLASS CHAMPIONS

(MEN’S, LADIES & ELDERS) TOTAL OF $ 845.00 AVAILABLE.

RULES AND REGULATIONS FOR SANCTIONED TOURNAMENTS: EXECUTIVE REVIEWED AND RECCOMMENDED CHANGES, SAM TO MAKE CHANGES AND SEND OUT TO ALL BCHA CLUBS FOR THEIR PERUSAL, TO BE PUT ON THE AGENDA FOR THE 2005 AGM IN PENTICTON.

LOONEY DRAW / CHINESE AUCTION; SUBMITTED BY SECRETARY ANNIE; SOME IDEAS AND SHE IS HOPING TO BE WELL ENOUGH TO RUN IT AT THE BC INTERNATIONAL.

GOOD AND WELFARE:

RE: VICTORIA MEMBER WAYNE HODGEKIN, LETTER FROM HIS DOCTOR INFORMING THE BCHA ABOUT HIS MEDICAL CONDITION, WILL NOW BE THROWING FROM 30’.

ADJOURNMENT: MOTION BY FRED ORMISTON THAT THE BCHA EXECUTIVE MEETING BE ADJOURNED… CARRIED.

Vince Herkel -recording secretary

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Annie Rayner -secretary